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Data Processing & Digitization

We not only provide different data entry services, but we can also offer innovative and customized solutions to fit your requirements.





Services offered

  • Data entry from product catalogs to web based systems
  • Data Entry from hard/soft copy to any database format
  • Insurance Claims Processing (HCFA 1500, Dental , UB 92- ANSI 837 FORMAT)
  • PDF Document Indexing
  • Online data capture services
  • Data entry from images
  • Online order entry and follow up
  • Creation of new databases and updates to existing databases for banks, airlines, government agencies, direct marketing services and service providers
  • Online completion of surveys and responses of customers for various companies at call centers
  • E-Book and E-magazine publications on the Internet
  • Hospital records, patient notes and accident reports
  • Data cleansing
  • Books to HTML, XML, XHTML, searchable PDF and MS Word
  • Paper Documents/scanned images to MS Word
  • Scanning and conversion of books and paper documents
  • Scanned paper reports/images to Excel
  • tiff to PDF
  • Image cropping, enhancement using Photoshop and CS software
  • Conversion from Paper or other electronic formats to SGML, XML, HTML, PDF, etc.
  • Electronic Book Creation - Adobe Reader, Gemstar Palm Reader, Mobipocket, Franklin E-book Reader, Microsoft Reader etc.

We enter data manually (from image or paper) or through computer assisted data capture, using the following:

  • OCR (optical character recognition)
  • ICR (intelligent character recognition)
  • MICR
  • Bar code

Information is checked by validation routines including table look-ups, data/range checks, and relationship validation. Processed documents are then sent to verification stations where experienced operators verify the accuracy of processed information. This product is then turned into Data, and properly formatted Data (record layout) is quickly transmitted to the client's computer.

Receive Source and Inventory: The client ships the material to our production facility. We check the material received against the shipping document and report any discrepancy.

Production Planning: Based on the client requirements, we schedule the job for production. For back file conversion, we develop a detailed production schedule for each month, week and day. For transactions, we do a daily plan based on the source material received.

Source Preparation: The source material received are sorted, and arranged based on the production planning. If it is digital image, it is loaded into the workflow. If it is paper all the staples and paper clips are removed and are batched for scanning. If it is microform, it is removed from the special storage area (with temperature and humidity control) and brought to the production area.

Scanning: The source material is scanned to produce the digital image in the required format including TIFF, JPEG, GIF, and PDF etc. The scanners used are the highest rated in the industry including Sunrise, Wicks and Wilson, Kodak and Ideal/Contex scanners.

Image QC: We review every image to check for image quality. Any image that does not meet the image quality is routed for Rescan.

Key Data 1 or OCR: The Meta data like Grantor, Grantee, Legal Description, Liber and Page number are either keyed in or OCRed. Our proprietary Key Data Entry application is customized for each project to maximize operator efficiency and quality

Key Data Entry 2: Another operator independently keys the same data in. Our Workflow Engine ensures that two different operators enter Key 1 and Key 2 of the data.

Compare and Correct: Our proprietary software efficiently compares the data from Key 1 and Key 2. It displays to the operator any record with discrepancy along with the source image. The operator has the ability to choose Key 1 or Key 2 data. The operator can also override both data and re-key the data.

QC: An independent QC team checks the Meta Data and the images against the Quality Criteria defined for the project. Each batch is accepted or rejected based on the Quality Criteria. Batches that are rejected are reworked. Batch accepted is moved to the Packaging step.

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Improve collections
Accelerate payments
24/7 accessibility to your data
Transparency throughout the revenue cycle
Full financial and practice management reporting
Full charge entry and payment posting
Daily submission and follow-up
Primary, secondary, and tertiary payer billing
Real-time financial reporting
Integration with third party EMR software
Online insurance eligibility verification
Medical transcription.
Data Processing, Data Capture & Digitization services
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